Commissioning   library   collections   are   not issued  in  whole  or  in  part  to  precommissioning crews or details. In  the  case  of  reactivated  ships,  the  same procedures  apply,  except  that  NETPDC  bears the  cost  of  the  library. Acquiring Additional Materials After  commissioning,  ship  libraries  receive materials from various sources using the means which  are  appropriate  to  the  occasion  and  re- quirements. BOOK    DISTRIBUTION.—Distributions    of books  which  are  provided  by  NETPDC  are  the primary  supplement  to  the  ship’s  library  collec- tion.   Each   month   a   shipment   of   paperback books   alone,   or   of   clothbound   and   paperback books,   is   mailed   to   each   ship   in   commission from   the   Naval   Supply   Center,   Norfolk. Distributions  of  clothbound  books  include  fic- tion,   nonfiction,   and   reference   books.   The Naval General Library News Memorandum pro- vides information as to books ordered for future distributions  and  books  actually  distributed. Library  officers  should  establish  a  schedule  of anticipated  receipts  so  that  necessary  followup actions  can  be  taken  if  book  shipments  are  not received  within  a  reasonable  time  after  the expected  date  of  receipt. LIBRARY   MATERIAL   STOCKS.—Any ship’s  general  library  collection  can  and  may  be augmented  from  the  library  material  stocks maintained  by  NETPDC  at  the  Naval  Supply Center,  Norfolk.  Naval  regional  librarians  have copies  of  the  latest  fiction  and  nonfiction  stock lists and assist in evaluating present collections and   in   selecting   books   to   be   requested   from stock.  However,  the  library  officer  or  the  RP is  responsible  for  the  preparation  of  the  actual letter  request  for  submission  to  NETPDC. The  timing  of  stock  requests  is  critical.  A minimum of 6 weeks from time of receipt of the request  to  shipment  from  the  Naval  Supply Center,  Norfolk  is  normally  required. When  stock  lists  are  not  available,  stock requests  need  only  identify  categories  of  books needed   (mathematics,   language,   American history,    detective   stories,   paperback   books, etc.  ).  General  Library  Services  staff  will  then select  the  appropriate  books  from  stocks  on hand  or  select  and  procure  books  for  delivery direct to the ship. SPECIAL   PURCHASE   REQUESTS.— Books  needed  in  ship  libraries  which  are  not available  from  stock  may  be  requested  from NETPDC.  If  funds  are  available,  and  ships’ libraries   have   the   highest   priority,   NETPDC will  order  the  books.  Copies  of  the  order  with  a letter  of  instruction  will  be  sent  to  the  ship  by NETPDC.  The  books  will  usually  be  delivered directly  to  the  ship  using  a  fast  pay  procedure which  eliminates  the  handling  of  invoices  and other  such  documents  by  the  RP.  It  is  essential that the RP note all discrepancies between what was  ordered,  what  was  received,  and  what  the supplier  said  was  shipped  and  report  them promptly  to  the  supplier,  via  letter,  with  a  copy to  NETPDC. SOUND   RECORDINGS.—Ships   having listening  equipment  in  their  shipboard  libraries may  request  NETPDC  to  provide  sound  record- ings in disk, cassette, or cartridge, but not open reel,  formats.  The  selection  of  recordings  and the preparation of requests to NETPDC are car- ried   out   by   ship   personnel.   Naval   regional librarians  have  available  the  latest  editions  of record   catalogs   needed   for   the   selection   and details regarding order preparation. If funds are available,   NETPDC   will   order   the   recordings desired  using  the  fast  pay  procedure  previously noted  above. MAGAZINES   AND   NEWSPAPERS.— Subscriptions  require  the  use  of  ship’s  funds. Naval  regional  librarians  can  help  in  selecting magazines and advise as to the best way for the ship to buy subscriptions. The use of multiyear, usually  3-year,  subscriptions  is  recommended. FILMS.—At  most  home  ports,  shore  activity general  libraries  have  collections  of  super  8mm films   and   shipboard   usable   projectors.   Films and   projectors   may   be   borrowed   by   library officers for use in ship libraries while ships are in port.  Ships’  personnel  should  be  encouraged  to use  films  in  the  shore  library.  This  provides  a larger  selection  of  films,  requires  less  time  and recordkeeping for the RP and other ship library personnel,  and  allows  use  of  inport  periods 8-10