APPENDIX A
RELIGIOUS MUSIC LIBRARY
Establishment and maintenance of the
religious music library is an important manage-
ment function of the Religious Program
Specialist. In addition to assuring ready access to
organ and choral music, (see figure A-l), a
properly maintained religious music library
system protects against loss of costly materials
or reduplication of purchases in the frequent
change of volunteer or paid music staffs who
support the chapel music program.
Materials Required:
Standard 3 x 5" card file with ample supply
of 3x5" cards
Standard four- or five-drawer file cabinet
(additional file cabinets may be added as
required)
Ample supply of large unfranked envelopes
Procedures:
A. Card File. The card file will be divided
into three sections to allow for a cross-reference
system:
1. An alphabetical card listing will con-
tain the title and a series of numbers which
readily identify the location of the music. The
Roman numeral identifies the file cabinet; the
first Arabic numeral identifies the drawer and
the second Arabic numeral identifies the
envelope. (Example: 1.2.—38 indicates that the
music listed is located in file cabinet number
one, drawer two, envelope 38.) Only one title is
listed on each card. The following additional
information should appear on each index card:
—Date, source of purchase, and total
number of copies.
—Cost by unit (each) and total cost.
—For choral music, indicate intended
usage by a combination of capital
letters such as SATB (Soprano,
Alto, Tenor, Bass) or other appro-
priate letters SA, ST, TB, etc. This
cues the choir director and maxi-
mizes the usefulness of the card
index.
—Type the words “date used” so that
the music staff can maintain a
record of utilization of the music.
2. An alphabetical listing by composer.
The numbering system described above should
also be used.
3. An alphabetical index by occasion;
e.g., Advent, Easter, Epiphany, Holy Week,
Lent, etc., which should employ the numbering
system indicated above.
B. File Cabinets. When more than one file
cabinet is used, cabinets should be identified by
Roman numerals I, II, III, IV, etc. Drawers
should be numbered using Arabic numerals 1, 2,
3, 4, etc. This is to assure ready identification
when the cross-reference index system is used.
C. Unfranked Envelopes. Large unfranked
envelopes should clearly identify the contents by
listing ‘the title in the upper left-hand corner,
composer underneath the title, and any appro-
priate notation regarding the use of the music
for special seasons or the religious calendar
underneath the composer. The numbering
system described above should be placed in large
print on the upper right-hand corner of the
envelope.
AA-1
