LOCATING  BOOKS 1.  To  locate  a  book  in  the  library’s  perma- nent  collection,  look  up  its  call  number  in  the card catalog file. All of the catalog cards in this file   give   the   call   numbers   of   the   books   they represent. 2. Each catalog card is filed alphabetically in the  card  catalog  according  to  the  information given on the top line of the card. Cards with the book’s  title  on  the  topmost  line  are  called  “title cards”;  cards with the author’s name on the top- most  line  are  called  “author  cards”;  and  cards with  the  book’s  subject  on  the  topmost  line  are called  “subject  cards.” 3,   For   every   book—fiction   or   nonfiction— the  card  catalog  contains  one  author  card  and one  title  card.  Author  cards  are  filed  last  name first,   followed   by   the   first   name   and   middle initial.  When  title  cards  are  filed,  the  words “a,”    “ a n , ”  and  “the”  are  ignored  if  they  are the first word of the title. 4.   For   most   nonfiction   books,   the   card catalog  also  contains  at  least  one  subject  card. 5. If there is no card in the card catalog for a book  that  is  wanted,  the  book  is  not  in  the library’s  permanent  collection.  In  this  case,  the librarian  may  be  able  to  obtain  the  book  from another  library  through  an  interlibrary  loan. 6.   When   seeking   information   about’   books not  in  the  library’s  collection,  consult  reference indexes  such  as  the  “Fiction  Catalog,”  the “Public   Library   Catalog,”   or   “Books   in Print .“ These indexes and others list most books alphabetically  by  author,  title,  and  subject. PROCESSING  NEW  MATERIALS New Books 1.  When  new  books  for  the  library’s  per- manent  collection  arrive,  each  one  is  checked against  the  packing  slip.  Preprinted  cards  that are  received  with  books  supplied  through  the Navy  distribution  system  are  checked  to  be  cer- tain the right cards have been sent. 2.  A  shelf-list  card,  an  author  card,  and  a title  card  are  prepared  in  accordance  with  the librarian’s  instructions  for  each  fiction  and  non- fiction book that is to be cataloged. In addition, one or more subject cards are prepared for each nonfiction   book. 3.  A  book  card,  book-card  pocket,  and spine  label  are  then  prepared  for  each  book. 4.  The  book-card  pocket  is  pasted  on  the back  of  the  last  page,  and  the  book  card  is inserted in it. 5.  The  spine  label  (bearing  the  book’s  call number) is affixed to the spine of the book, and a  plastic  protective  cover  is  put  on  the  book. 6.  “Property  of  the  U.S.  Navy”  is  stamped on the top and front edges of the book pages and inside the front and back covers. The name and address of the library are stamped on the book- card pocket and the title page. 7.  The  shelf-list  file  cards  are  filed  in  the shelf-list file by call number in the same order as the  books  appear  on  the  shelf. 8.  The  catalog  cards  are  filed  in  the  card catalog  alphabetically  according  to  the  informa- tion  on  the  topmost  line  of  each  card. 9. The book is then shelved according to its call  number. 10.  Paperback  books  that  are  not  going  to be  a  part  of  the  library’s  permanent  collection are   simply   stamped   with   “Courtesy   of   your ship’s   library,   share   with   a   shipmate”   and “Property  of  U.S.  Navy”  with  the  name  and address  of  the  library  on  the  inside  of  the  front and  back  covers.  They  are  then  shelved  in  the paperback  section. Other New Materials 1.   All   other   new newsapaers,  audiovisual materials   (magazines, materials, etc.) have to be  checked  against  the  shipping  list  when  they arrive. 2.   Various   inventorying methods  are  used—card  files, keep a record of all new items 3.  Each  item  is  identified stamp  or  an  accounting  label. and   cataloging ledgers,   etc.—to received. with  a  property AB-3