Superseded or Revised PublicationsWhen a great number of minor or majorchanges are necessary to a publication, it may beeither completely revised or superseded by a newpublication. In such cases, either an entirely new,revised publication or requisition instructions forordering the new publication will be forwardedto all applicable commands. Procedures fordisposal of superseded publications are delineatedin SECNAVINST P5212.5, Disposal of Navy andMarine Corps Records.PUBLICATIONS CORRECTIONSPETTY OFFICERThe leading RP should appoint an RP2 orRP3 as publications corrections petty officer. Atleast semiannually, the leading RP should reviewand check publication changes entered to ensureCRP publications are complete and current.Additionally, the administrative officer periodi-cally receives a listing of instructions, publica-tions, and directives in effect, including seriesindicators and effective edition indicators. Thislist can be used by the RPC or RP1 to furtherensure that the publications in the office are keptup to date.LIBRARY OPERATIONSThe Command Religious Program can be amajor contributing factor to the morale ofpersonnel who are at sea for extended periods oftime. One way to help maintain high morale isto provide a well-stocked shipboard library.Religious Program Specialists are tasked with theoperation and maintenance of the shipboardlibrary. The commanding officer may appoint thechaplain or the senior RP aboard as libraryofficer responsible for operating and maintain-ing the library. The library officer has the follow-ing responsibilities:Assign and train personnel to function aslibrariansReceive, inventory, record, catalog, andshelve new booksUpdate the library collection on acontinuing basisMaintain library spaces3-10. Encourage the use of the library bypublicizing hours of operation and newbooks receivedDetailed procedures for the operation of thelibrary at sea may be found in chapter 8 ofReligious Program Specialist 3 & 2, module 1,Personnel Support, NAVEDTRA 287-01-45-82.NAVAL COMMUNICATIONSIn the Navy, all written material, such asletters, documents, publications, charts, andmessages addressed to or sent from a command,is considered to be official correspondence.OPNAVINST 3120.32, Standard Organizationand Regulations of the U.S. Navy, containsdetailed information concerning official corre-spondence.Official naval correspondence is prepared innaval format, using the Department of theNavy Correspondence Manual, SECNAVINST5216.5C. The standard naval letter format is alsoused to correspond with certain agencies of theUnited States Government, especially those withinthe Department of Defense. Some civilianagencies that correspond extensively with theDepartment of Defense have adopted the navalformat.Most official letters addressed to persons out-side the Navy are written in business form,including those dealing with matters relating toindividuals and those written to civilian firms andto government officials or agencies that have notadopted the naval form.Since the Command Religious Program is acommand responsibility, all correspondencerelating to it and involving the Navy in an officialway is considered to be official correspondence.In the following section, the drafting of pro-fessional and pastoral correspondence as well asmessages will be discussed.DRAFTING LETTERSThe basic principles of preparing naval letterscan be applied to all forms of official navalcorrespondence, including directives.A letter will be more effective if it is carefullyplanned. An outline, or perhaps some brief notes,will enable the writer to ensure that all ideasintended to be conveyed have been included andarranged properly in the letter.
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