by evidence of (1) the range of items carried, (2)the volume of supplies issued, and (3) the size ofthe inventory. This is also a good example of theuse of comparison (Navy supply system catalogcompared to a commercial mail-order catalog) tohelp the reader visualize the facts offered.Emphasis is heightened in paragraph three by thecontrast presented in parallel structures. The finalparagraph sums up the information presented inthe preceding paragraphs and states the con-clusion drawn from the evidence.Time-honored rules of rhetoric have estab-lished that for emphasis, an item should stand firstor last. This has been regarded as true whetherone is speaking of the sentence, the paragraph,or the piece of writing as a whole. When we thinkof ORDER FOR EMPHASIS, we have thisprinciple in mind. Whether the items placed firstand last are remembered longer is open to somequestion, but either position certainly gives thememphasis at the moment. Which of the two posi-tions offers the greater emphasis depends uponthe individual situation. The important thing forthe writer to remember is that position is a devicefor gaining emphasis.STANDARD NAVAL LETTERSInformation regarding the format, typing, andmailing procedures for the standard naval letter,joint letter, multiple-address letter, speedletter,and memoranda can be found in the Departmentof the Navy Correspondence Manual, SEC-NAVINST 5216.5C, and chapter 5 of RP 3 &2,module 3, Administration, N A V E D T R A287-03-45-83.PASTORAL CORRESPONDENCEPastoral correspondence stems from thechaplain’s pastoral relationship with personnel ofthe command, their dependents, or civilians.These letters may be regarded as a written exten-sion of the oral communication that takes placebetween a minister, priest, or rabbi and those whoseek to worship. Such correspondence is addressedfrequently to naval personnel, their families,civilian clergy, and community social agencies.Business form is used, and the correspondence issigned with the chaplain’s own name. Thesignature should be followed appropriately by theidentification, “Chaplain, U.S. Navy,” rank, andcorps designation. Pastoral correspondence isusually private in nature. Care should be takenby all office personnel to safeguard this privacy.See figure 3-4.PROFESSIONAL CORRESPONDENCEProfessional correspondence takes placebetween chaplains and relates to matters withintheir Chaplain Corps. Business form may be used.When professional correspondence is ad-dressed to the Chief of Chaplains, the appropriatestaff chaplain normally receives a copy of theletter. See figure 3-5.MESSAGESWhile the letter is the form of writtencommunication most widely used throughout theworld, the message is used more extensively withinthe military organization. Communications equip-ment can be used to electronically transmitmessages to or from virtually any location. Anaval message is used only when information isof an urgent nature and must be transmittedrapidly. A message should not be used if thenecessary information or directive can be sent bysome other means, such as letter mail, and stillreach its destination in time for proper action tobe taken.General StyleNaval messages are prepared by followingcommunication instructions issued by the Chiefof Naval Operations. Details on the drafting ofmessages,forms used, and the handling ofmessages are furnished by local communicationactivities.Message drafters must include the wordadmin in the Message Handling Instructions blockof the DD Form 173. This will indicate theadministrative nature of the message. Nearly allmessage traffic handled internally by the officeof the chaplain will be administrative in nature,except perhaps for messages dealing with seriousinjury or death. The main reason for thecategorizing of messages as either ADMIN orOPERATIONAL is to channel the traffic throughthe fleet broadcast so that operational traffic willusually take precedence. As previously mentioned,administrative traffic dealing with serious injuryor death will usually be transmitted without delay.3-14
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