ACTION The  use  of  “neutral”  language  which cannot be construed to discriminate on the basis of gender shall be used in all person- nel   manuals   whenever   practicable.   All originators  of  correspondence,  directives, memoranda,  messages,  and  manuals  for internal  (departmental)  or  Navywide  ap- plicability will utilize terminology such as member,  student,  spouse,  officer,  person- nel, applicant, or similar terms in written communications  which  pertain  to  both male  and  female  personnel.  Pronouns  such as he or she alone will be utilized only when reference   is   made   to   specific   gender. Although  directives  and  manuals  are  not to  be  reissued  solely  to  accommodate  the purpose   of   SECNAVNOTE   5216   of 24 May 1976, appropriate changes are to be  made  whenever  revisions  or  changes  are issued. Figure 4-10.—SECNAVNOTE 5216 of 24 May 1976 guidance on the use of neutral language. DEPARTMENT  OF  THE  NAVY DIRECTIVES  ISSUANCE  SYSTEM The  Department   of   the   Navy   Directives Issuance System (SECNAVINST 5215.1) provides a  standard  method  of  issuing  directives  by  all naval  activities.  NOTE:  A  separate  issuance  of Marine Corps directives is contained in the  Marine Corps  Directives  System  (MCO   P5215.1). SECNAVINST  5215.1  consists  of  the  follow- ing  two  parts,  two  tables,  and  eight  exhibits: Part   I—Definitions,   Criteria,   and Responsibilities Part II—Preparation and Maintenance of Directives Table  1—Preparation  of  Letter-Type Directives Table   2—Preparation   of   Special-Type Directives 4-12 Exhibit  1—Sample  Instruction Exhibit  2—Sample  Continuation  Page  of an  Instruction Exhibit  3—Sample  Notice Exhibit  4—Sample  Change  Transmittal Exhibit   5—Sample   Change   Transmittal Covering  Repetitive  Changes  to  a  Directive Exhibit   6—Sample   Locator   Cross- Reference Sheet Exhibit  7—Sample  Subject  Cross- Reference Sheet Exhibit  8—Sample  Message A  copy  of  this  instruction  should  be  maintained by the RP in the office of the chaplain. This in- struction  will  be  explained  in  more  detail  in another  section  of  this  chapter. DEPARTMENT  OF  THE  NAVY CORRESPONDENCE   MANUAL Policies,   procedures,   and   guidance   for   the preparation  of  correspondence  are  prescribed  in the  Department   of   the   Navy   Correspondence Manual  (SECNAVINST   5216.5).   This   manual contains  specific  instructions  on  preparing  letters, endorsements, memoranda, and messages. These specific  instructions  cover  various  parts  of  cor- respondence  such  as  the  address,  subject, references,  paragraphing,  and  signature,  together with  directions  for  assembling  correspondence  for signature and mailing. SECNAVINST  5216.5  consists  of  the  follow- ing 13 chapters: Chapter  I—General Chapter II—Correspondence Policies and Practices Chapter  III—Standard  Naval  Letter Chapter   IV—Variations   of   the   Naval Letter