maintained.   All   items   or   material   containing personal   information   should   be   safeguarded against  unauthorized  disclosure.  This  includes but is not limited to: Interview  records Appointment   calendars Check-in  cards Appointment   cards Record  lists Telephone  lists Correspondence “Privileged   Communication”   is   information which results from a special relationship between individuals  and  chaplains  such  as  that  of  con- fessor   and   penitent   or   pastoral   counselor and  counselee.  This  type  of  communication  is exempted by law from mandatory disclosure and applies  to  both  the  chaplain  and  the  RP. The  following  precautions  must  be  adhered to  when  you  are  dealing  with  personal  back- ground   information: All  personal  information  must  be  treated as  “For  Official  Use  Only”  in  accordance  with SECNAVINST  5570.2  series. All   such   personal   information   must   be stored  in  locked  metal  filing  cabinets  or  kept under  lock  and  key. Unauthorized  personnel  should  not  be permitted  access  to  manual  files  or  records which  contain  personal  data.  Only  persons  who “need-to-know”   shall   have   access   to   informa- tion relating to personal data. Procedures   for   disclosing   personal information  to  third  parties  must  comply  with referenced  instructions  and  be  approved  by  the command   chaplain. Procedures   for   retention   and   dis- posal  of  records  containing  personal  data  must comply with applicable instructions and must be approved  by  the  command  chaplain. The   Privacy   Act   of   1974,   SECNAVINST 5211.5B,  and  the  Manual   for   Courts-Martial apply   to   the   subjects   of   confidentiality   and privileged  information.  Refer  to  these  publica- tions  for  more  detailed  information. SCREENING ENLISTED SERVICE RECORDS The   RP   will   occasionally   be   required   to review  enlisted  service  records  for  information specified   by   the   chaplain.   The   RP   should   be aware  that  the  enlisted  service  record  is  the official  history  of  a  person’s  naval  career.  The enlisted  service  record  is  the  property  of  the Navy  and  NOT  the  individual.  It  must  be  safe- guarded   against   loss   and   against   access   by unauthorized persons. Service record entries are made  only  by  those  given  such  authority  by  the commanding    officer. The   Enlisted   Service   Record,   NAVPERS 1070/600,  consists  of  a  flat-type  folder  with pages 1 through 15 filed on the right-hand side in numerical  sequence  with  the  lowest  numbered page   on   the   bottom.   (See   figure   5-2.)   For administrative   convenience,   frequently   used pages  may  be  placed  on  top  provided  they  are properly arranged prior to transferor closing the record.  Due  to  the  volume  of  entries,  certain pages  of  the  service  record  may  require  addi- tional  or  continuation  pages.  These  pages  are provided  with  a  box  alongside  the  page  number for  numbering  the  pages  in  consecutive  order. Other  official  or  unofficial  papers  concern- ing  the  member,  which  are  required  for  the member’s   record   or   for   safekeeping,   are   filed on  the  left-hand  side  of  the  folder.  Records of   personnel   who   have   reenlisted   subsequent to   1   January   1970   have   a   separator.   Career Performance   Data,   NAVPERS   1070/617,   in- serted  in  the  left-hand  side.  A  reproduced  and certified  copy  of  the  Enlisted  Performance Record,   Page   9,   from   the   prior   enlistment; copies   of   DD   Forms   214;   all   performance evaluations;   commendations;   and   awards   cor- respondence   from   both   the   prior   and   current enlistment  are  filed  beneath  the  separator.  All other  official  and  unofficial  papers  are  filed 5-3