center   personnel   routinely   make   copies   of AMCROSS   messages   for   the   office   of   the chaplain  or  executive  officer.  At  this  point,  the RP  staff  is  required  to  take  action. As soon as the service member is informed of the contents of the AMCROSS message, usually by   the   chaplain,   the   division   officer   and/or department   head   should   be   informed   so   that emergency leave arrangements can be granted by the command. The RP can speed up this process by coordinating with the personnel office. A ser- vice member aboard a ship at sea may not be able to   depart   immediately;   however,   commanding officers normally will make every effort to get the individual  home  as  quickly  as  possible.  When there is a delay in departure, a message will be sent  giving  an  estimated  time  of  departure  and arrival  of  the  service  member. A  tickler  file  should  be  constructed  for  the  sole purpose of handling AMCROSS messages. Copies of all messages received or sent in this instance should be kept in a tickler file until after the mem- ber  returns  to  the  command.  The  chaplain  will usually want to check with the member after the emergency  leave  period  to  ascertain  whether  addi- tional help is needed. In some cases the emergency leave situation may have a serious impact on the family status of the service member. This situation at home may necessitate a request for a humani- tarian transfer or even a hardship discharge from the military service. The RP staff member may not be directly involved in such requests, but should be able to instruct the person as to the procedure to be  followed  in  such  cases.  Specific  information concerning the humanitarian transfer is found in the Enlisted  Transfer  Manual  (NAVPERS   15909), chapter 18. Details for requesting a hardship dis- charge  are  found  in  the  Naval   Military   Per- sonnel Manual, Article 3850120. RPs should also be  familiar  with  chapter  5  of  RP  3  &  2,  module 1, Personnel  Support,  NET  287-01-45-82,  which also  provides  guidance  on  this  subject. COMMAND   RELIGIOUS   PROGRAM EQUIPMENT The  Command  Religious  Program  usually operates  with  the  basic  equipment,  such  as typewriters,  tape  recorders,  copy  machines,  and audiovisual equipment. In the future, many com- mands will acquire word processing equipment to support  the  Command  Religious  Program. Personnel who use assigned equipment must assume responsibility for its routine maintenance and  cleanliness.  However,  RP  personnel  should not attempt to make major repairs to equipment. Such  simple  procedures  as  adding  toner  or paper to the copy machine and changing the type- writer  ribbon  are  considered  normal  office  func- tions.  Even  in  carrying  out  these  simple  tasks,  the RP  should  refer  to  the  appropriate  instruction sources for information about routine care of the equipment. EQUIPMENT     FAILURE/BREAKDOWN Few pieces of equipment will operate continu- ously  over  a  long  period  of  time  without  having some temporary or permanent breakdown. Most equipment requires routine maintenance to pre- vent  premature  failure  and  to  extend  the  life  of the  equipment. Equipment has limited or no usefulness if it is not operating properly. Therefore, every effort should  be  made  to  reduce  or  eliminate  as  much downtime  of  assigned  equipment  as  possible. MAINTENANCE   DOCUMENTS   AND DOCUMENTATION In  today’s  Navy,  the  proper  documentation of  all  actions  involving  the  spending  of  defense dollars is required. Equipment may range in cost from a few pennies to several million dollars. The efficient,  safe  operation  and  maintenance  of  all assigned equipment is the inherent responsibility of  every  military  member. Equipment  repair  beyond  the  capabilities  or authorization   of   the   RP   staff,   or   buildings/ grounds  upkeep  beyond  routine  maintenance functions  creates  the  need  for  maintenance  by others.  In  such  cases  maintenance  may  be  con- ducted  by  the  local  public  works  center  (PWC) or the work maybe consigned to nongovernment agencies  who  contract  with  the  Navy.  In  such cases documentation of the need for maintenance must  be  submitted  on  appropriate  maintenance request  forms. For example, if aboard ship the space heating unit in the office of the chaplain becomes inoper- able,  the  leading  RP  should  submit  an  OPNAV 4790/2K  to  the  repair  office  to  request  repairs. Specific  guidance  for  completing  each  book  on this  form  is  contained  in  OPNAVINST  4790 series.   Figure   3-9   shows   a   sample   OPNAV 4790/2K. Activities   ashore   normally   use   NAVFAC 9-11014/TF-1 as the standard maintenance docu- ment. Unlike shipboard maintenance and repair, where crew members perform most of the tasks, shore activities often depend upon the public sec- tor for maintenance and repair contracts. Figure 3-10 shows a sample of NAVFAC 9-11014/TF-1. 3-21