order of files is not disturbed. It is also the respon-
sibility of the RP to mark each container that is
packaged in the office of the chaplain with iden-
tification facts specified by the command’s
records disposal officer.
DESTRUCTION DATES
Federal law makes it mandatory that records
be destroyed when they meet the requirements for
destruction. Individual commands are responsi-
ble for establishing destruction dates which meet
the command’s needs. Destruction dates are
especially important aboard ship where space is
limited. The RP should ensure that office of the
chaplain material which is designated for local
command destruction is destroyed on schedule.
NOTE: Records are NOT destroyed before the
scheduled destruction date except in the case of
an emergency. The RP should seek the advice of
the command chaplain before any office of the
chaplain and Command Religious Program
records are destroyed.
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SUMMARY
The first sections of this chapter contain
information describing: each command’s respon-
sibilities in regard to controlling files and records,
Navy filing equipment and materials, and pro-
cedures for handling classified files and records.
The latter sections contain information relating
to: Standard Subject Identification Codes
(SSICs), CRP filing systems according to SSICs
including cross-reference filing requirements, the
reports control system, CRP tickler systems,
records disposal requirements including respon-
sibilities and disposition methods, records
shipping requirements, and destruction dates. It
is important to remember that the command
chaplain and RP play a vital role in the manage-
ment of records kept in the office of the chaplain.
Therefore, the RP must stay up to date on
records maintenance procedures used in the Navy
today.
