destination in time for proper action when
forwarded by letter or speedletter.
Naval messages are prepared in accordance
with communication instructions and related
publications issued by the Chief of Naval
Operations. Details on the drafting and handling
of messages are furnished by local communication
activities. Figure 5-12 shows an example of a naval
message form (DD 173/2).
The business letter is used for correspondence
addressed to persons or agencies outside the
Department of Defense who have not adopted or
are unfamiliar with the naval form of
correspondence. As stated earlier, chaplains also
use the business form for pastoral and
professional correspondence. Figure 5-13 shows
an example of an unclassified business letter.
NOTE: The material contained in the
Grammar section of this chapter will NOT
be tested on rating examinations. However,
it is included to provide Religious Program
Specialists with additional knowledge in
order to assist them in handling
The word grammar has many meanings.
For example, it may be defined as:
A branch of linguistic study that deals with
the classes of words.
A manner of speaking or writing that
conforms to rules.
Speech or writing that is preferred.
Each RP needs to be familiar with the basic rules
of grammar in order to help ensure that the
correspondence which is originated in the office
of the chaplain is prepared properly. A brief
overview of the basic rules of grammar will be
provided in the following sections. This overview
is designed to emphasize the importance of using
correct English in correspondence preparation.
PARTS OF SPEECH
Eight parts of speech are contained in the
English language. Words that are used orally and
in written correspondence are classified under one
of the following parts of speech:
The following sections will be devoted to defining
each part of speech. Several examples will be
provided for clarification purposes.
A noun identifies a person, place, thing,
quality, or idea. Nouns may be used as both
subjects and objects of the verb in sentences. For
The command chaplain supervises the
program for the commanding officer.
The council members informed the
administrator of the chapel fund of the Protestant
Chaplain and members are subjects and
program and administrator are objects in
these two examples.
A pronoun is a word that is used in place of
a noun, or as a substitute for a noun. Pronouns
provide variety in expressions and thereby avoid
repetition and monotony that would result from
the continuous use of the same word. The noun