3-30.
3-31.
3-32.
3-33.
The process of writing the SSIC number
on a letter to be filed is known as
1.
cross-referencing
2.
coding
3.
classifying
4.
analysis
The process of determining the correct
subject under which correspondence is to
be filed is known as
1.
cross-referencing
2.
coding
3.
classifying
4.
analysis
What is the most important filing
operation?
1.
Cross-referencing
2.
Coding
3.
Classifying
4.
Analysis
What system was developed to provide a
satisfactory procedure for filing
documents which relate to more than
one subject?
1.
Cross-referencing
2.
Coding
3.
Classifying
4.
Analysis
In answering questions 3-34 through 3-36,
select the form in column B that contains
the total number of copies indicated in column A.
A.
Copies
B.
Forms
3-34. Three-copy form
1.
DD 334
3-35. Single-copy form
2.
DD 334a
3-36. Two-copy form
3.
DD 334b
In answering questions 3-37 through 3-40,
select the DD Form 334a section in column B
that would contain the information specified
in column A.
A.
Information
B.
Sections
3-37. SSIC under which
1.
Index
the original letter
is filed
2.
Indexer
3-38. SSICs under which
3.
Summary
the original letter
is cross-filed
4.
Filed
3-39. Initials of the
individual doing
the filing
3-40. Subject of the
original letter
3-41. What form should be used to indicate that
a record from the office of the chaplain
has been checked out to another
department?
1.
DD Form 334
2.
DD Form 334a
3.
DD Form 334b
4.
GSA Optional Form 23
Learning Objective: Specify the
requirements of the reports control
system; identify the information
that is maintained in a CRP tickler
system; delineate the provisions of
the Navy’s records disposal system.
3-42. The correspondence files maintained in
the office of the chaplain should be
terminated at least how often?
1.
Weekly
2.
Monthly
3. Quarterly
4.
Yearly
3-43. Command Religious Program terminated
files should be maintained in the office
of the chaplain for what minimum period
before they are retired to a designated
storage area?
1.
1 year
2.
2 years
3.
3 months
4.
6 months
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