Assignment    2 Managing the Office of the Chaplain Textbook  Assignment: RP, Module III, NET 287-03-45-83, Chapter 2, Pages 2-1 through 2-47 Learning  Objective:  Specify  the  pro- cedures  for  maintaining  attractive Command  Religious  Program  office spaces; identify the office equipment that may be used in the office of the chaplain  and  determine  the  maintenance requirements  for  each  piece  of  equip- ment;  recognize  the  qualities  of  an efficient  receptionist;  define privileged   communication. 2-1. The majority of the duties performed by a Religious  Program  Specialist  are  in  an office  environment. 1. True 2. False 2-2. Correspondence  baskets  should  be  checked and  cleared  at  least  how  often? 1. Quarterly 2. Monthly 3. Weekly 4. Daily 2-3. Which  of  the  following  rules  should  be observed by RPS in the maintenance of their desks? 1. Carbon  paper  should  be  removed  from its original box an placed in a tray in the desk 2. Unused  stencils  and  correction  fluid should be stored in a supply cabinet rather than in the desk 3. Classified  material  should  be  kept  in a  locked  desk  drawer 4. Personal  belongings  should  not  be kept in the desk 2-4. Open  shelves  are  preferable  to  closed cabinets  for  storing  supplies  in  the office  of  the  chaplain. 1. True 2. False 2-5. An  is  required  by  occupational standards  to  type  at  what  minimum  speed? 1. 15 words per minute 2. 25 words per minute 3. 30 words per minute 4. 40  words  per  minute 2-6. Which  of  the  following  statements  is/are TRUE  concerning  the  care  of  typewriters? 1. Typewriters  should  be  covered  when  not in  use 2. Typewriters  should  be  checked  daily  to see  if  they  are  in  satisfactory working condition 3. A  service  representative  should  be called  when  major  repairs  are  required to  fix  a  typewriter 4. All of the above 2-7. Which  of  the  following  procedures  should NOT be employed in the maintenance of a Mimeograph? 1. 2. 3. 4. 2-8. The The  cylinder  should  be  left  with  the ink  pad  side  down  when  the  Mimeograph is not in use Feed  rolls  should  be  washed  once  a week with clear warm water The  impression  roller  should  never  be immersed in water The  feed  pad  should  be  reversed  each time it is cleaned main  advantage  of  the  Ditto  machine over  a  Mimeograph  is  its  compact  size. 1. True 2. False 2-9. A  Ditto  master  stencil  should  be  removed from  the  typewriter  in  order  to correct  errors. 1. True 2. False 7