same kind of supplies or equipment in one spot. Keep
the most frequently used items in the most accessible
places. Open only one package at a time and mark the
other packages so you can tell what is in them.
Arrange items that have an expiration date or
specified shelf life so that the older stock will be used
first. Store these items in areas where they will not be
damaged by sweating bulkheads, light, or heat.
You may be able to work out a high or low stock
level for your supply items so that when these items
reach a certain level you will know to reorder them. This
system will work for items stored in the various
locations such as offices, the library, the educational
center, and the media resource center. The high or low
stock level system works because you can keep a
running inventory of items and record them
immediately when they are used. When they reach the
low limit, you reorder to the high level. The running
inventory enables you to know how much stock you
have on hand at any time and also serves as a guide when
you need to determine how much stock to order. After
a short time, you will know approximately how much
of each item you will use during any given time. This
will enable you to judge how much longer the supplies
will last and how much you should order at a given time.
Custody Cards
When you receive a piece of valuable equipment,
such as an organ or computer equipment, the supply
department will ask one person in your office, normally
the senior chaplain, to sign a custody card, thereby
making the office of the chaplain responsible for it. You
or the chaplain should maintain a file of these cards. You
can use these cards for references in making the annual
inventory.
Much of your equipment in an RMF will be
valuable. If you lend it to someone else, obtain a receipt
for it. Figure 6-13 shows a typical receipt. You or
someone in your office should keep records of all
valuable equipment.
Surveys and Disposal
A survey is a procedure required by Navy
regulations when Navy property must be condemned as
a result of damage or deterioration; appraised because it
has lost its utility; or declared nonexistent because it has
been lost or stolen.
The primary purpose of a survey is to find out the
condition of the material, to determine the cause of this
condition, to fix responsibility for the condition, and to
make a recommendation for the disposal of the material.
At some time in your career, you will likely be involved
in a survey of damaged or deteriorated stock or some
item of equipment that falls into one of these categories.
If you have a stock item or a piece of equipment that
you think should be surveyed, call it to the attention of
your chaplain. The chaplain will either report it to the
department head or submit a survey request form to the
MEMO ATTACHED TO EQUIPAGE
CARD UNTIL RETURNED TO
RESPONSIBLE OFFICER
USS DWIGHT D. EISENHOWER (CVN-69)
Memo Receipt for Equipage
The undersigned acknowledges receipt of
(Description of the item)
from
(Signature: Name and rank or rate of recipient)
Figure 6-13.—Memo receipt for equipage.
6-33
