COMMAND LETTERHEAD7010Code 00(Date)From: Commanding OfficerTo:Subj: APPOINTMENT AS RELIGIOUS OFFERING FUND ADMINISTRATORRef: (a) SECNAVINST 7010.61. You are hereby appointed the (insert name of command) religious offering fund administrator.2. You will be guided by reference (a) in the exercise of your assigned duties.3. You are authorized to approve disbursements from the religious offering fund not to exceed (specify amount)in accordance with reference (a).(Commanding Officer)copy to:ROF Audit Boardofficer as acting administrator.CustodianThe custodian is responsible for efficient andeffective fiscal operations of the ROF. An RP or anothermember of the command may serve as the custodian.Any person appointed as the ROF custodian, however,cannot serve as the ROF administrator or as a DFGR.An example of an appointment letter designating anROF custodian is shown in figure 4-2.The ROF custodian is responsible for the followingtasks:. Ensuring ledgers for each subaccount and thecombined fund concur with the guidelines set forth inSECNAVINST 7010.6. Ensuring a complete and accurate audit trailexists for all transactionsFigure 4-1.—Sample appointment letter for an ROF administrate.disbursing authority to the chief of staff or executive. Providing for the counting, safeguarding,depositing, and accounting of all ROF monies and assets. Helping the DFGRs to prepare disbursementrequestsl Reviewing each disbursement request forcompleteness, appropriateness, and availability of fundsbefore sending the request to the administrator. Disbursing approved payments. Maintaining files showing command approvalfor the collection, solicitation, and disbursement offunds. Ensuring agreement of the checkbook with thebank statement (a task that must be done within 3working days of receipt of the bank statement)l Establishing preparation of a monthly report foreach subaccount4-2
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