Desks should be cleared at the end of the
day and desk drawers should be closed tightly.
Classified material should be kept in
designated spaces rather than in individual desks.
OFFICE ARRANGEMENT
As stated previously, an office makes an
immediate and lasting impression on the in-
dividuals who visit it. The RP plays a vital role
in seeing that the office spaces (afloat and ashore)
allocated to support the CRP are properly ar-
ranged. Figure 2-1 shows some important Dos
of office arrangement. It is important to
remember that the best arrangement is the one
that will facilitate the work most efficiently and
effectively.
STOWAGE OF MATERIALS
Supplies should be stowed so that they are kept
out of the way and in good condition. The RP
will be handling a large amount of material, in-
cluding ecclesiastical supply items, that must be
stowed. Closed cabinets should be used to store
supplies if at all possible. These cabinets are
preferable to open shelves because they protect
materials from dust and damage.
Wrapped packages should be labeled for easy
identification and only one package of each kind
of material should be opened at any given time.
This helps avoid waste and ensures that the of-
fice of the chaplain is doing its part in using
command funds efficiently.
Mimeograph stencils and ink must be stored
in moderate temperatures and away from direct
sunlight. Also, other materials should not be
placed directly on top of a package of stencils
since this may damage the stencils.
Spirit process duplicator (Ditto) fluid is quite
toxic and it is imperative that this fluid be stored
in a well-ventilated, cool place. Since a little
amount is all that is needed for each use, only a
limited amount of this fluid should be main-
tained. On Navy ships there are regulations
prohibiting the stowage of toxic materials in cer-
tain locations. RPs should check their commands
regulations/instructions concerning stowage of
Ditto and other toxic materials. It is important
to remember that being safety conscious is an
attribute that every RP MUST possess.
OFFICE EQUIPMENT
A Religious Program Specialist is required by
occupational standards to type at 30 words per
minute and to operate office equipment. Shown
below are the specific occupational standards for
RP3 which either directly or indirectly require
these skills.
OCCUPATIONAL STANDARDSRP3
38825OPERATE OFFICE EQUIPMENT
3
88 2 6 T Y P E A T 3 0 W O R D S P E R
M I N U T E
38832TYPE AND ROUTE CORRE-
SPONDENCE AND MESSAGES
38837PREPARE AND PROCESS AD-
MINISTRATIVE, OPERATIONAL,
AND ECCLESIASTICAL REC-
ORDS AND REPORTS
38839TRANSCRIBE CHAPLAIN IN-
TERVIEW RECORDS
38847TYPE DIRECTIVES
94621CLEAN, OIL, AND MAKE MINOR
OPERATING ADJUSTMENTS TO
OFFICE AND AUDIOVISUAL
EQUIPMENT
In order to operate office equipment cor-
rectly, the RP should also be able to provide
routine maintenance for the equipment that is
maintained in the office of the chaplain in sup-
port of the CRP. The following sections of this
chapter will be devoted to explaining routine
maintenance requirements and procedures for
some of the office equipment which the RP may
be tasked to maintain.
TYPEWRITER MAINTENANCE
A typewriter is a heavy and sturdy piece of
equipment, but it is actually quite delicate and
should be handled with caution. The following
routine procedures should be observed:
A typewriter must be properly placed so
that it will not fall or be knocked off the desk.
2-2