MANAGING THE OFFICE
OF THE CHAPLAIN
Most of the duties of a Religious Program
Specialist are performed in an office environment.
Junior RPs may be assigned to small offices or
to large ones where they are likely to be super-
vised by a Chief Religious Program Specialist.
Regardless of the size of the office of the chaplain,
the RP has a tremendous responsibility in render-
ing support to assigned chaplains.
This chapter will be devoted to describing the
general appearance and arrangement of office
spaces; the proper method of stowing materials;
the use and maintenance of office equipment;
office procedures for CRP personnel including
receptionist duties; the concept of privileged com-
munication; the Navys information security pro-
gram; the proper handling of For Official Use
Only information and records; and screening
procedures for enlisted service records.
An office makes a lasting impression on the
people who visit it. It should be noted that office
atmosphere is the product of both mental and
physical factors. Physical factors are the most
obvious and will be discussed in the following
section of this chapter.
OF OFFICE SPACES
The amount of control that the RP will have
over the physical conditions in the office of the
chaplain will vary with the location and type of
duty. Conditions outside the RPs control may
determine the kind of office that will be estab-
lished and the types of equipment used.
Regardless of the size and type of office, the RP
is normally assigned responsibility for maintain-
ing the appearance of the spaces allocated for use
in support of the Command Religious Program.
All gear and supplies must be properly secured
or stowed at the close of business each day. This
is especially important at sea since there is always
the possibility that the ship could encounter bad
weather and rough seas. Shown below are certain
other tasks that the RP should routinely perform:
Check and clear correspondence baskets
Store supplies such as ink and carbon
paper so they will not stain other materials.
Avoid accumulations of loose papers to
prevent possible fire hazards.
Plan cleaning periods and field days so as
not to disturb the work of assigned chaplains.
Dust desks frequently.
THE RPs DESK
RPs are responsible for maintaining their own
desks. Desks should be kept in a neat and
orderly fashion at all times. Listed below are some
ideas for establishing sound organizational
procedures for maintaining desks:
Shallow trays or drawers may be used to
store pencils, erasers, paper clips, and other small
Slanted stationery trays maybe used in the
upper drawers of desks to separate different types
Carbon paper should be kept in its original
box to keep it from curling or soiling the
Unused stencils and correction fluid should
be stored in a supply cabinet.
belongings should be kept in a
of the desk.