account  custodian  must  enter  additional  items on  the  next  and  succeeding  lines.  For  example: The entry for this Purchase Order is 25. l   Description—an   identification   number, if there is one, and a brief description of the item is  entered  in  this  space.  The  entry  is  #4676521 Religious  Medals. . Unit—the ordering unit that is being pur- chased is entered in this space. The entry is Each or   EA.   A   few   other   examples   of   what   may appear in this space with their unit issue abbre- viations are: Gross (CR) Box (BX) Package (PC) Dozen (DZ) Book (BK) Set (SE) Pair (PR) Bundle (BD) l  Unit  Price—the  price  for  each  unit  is entered here. The entry is .00. .   Amount—the   total   cost   of   the   order   is entered in this column. The entry is .00. This is  figured  by  multiplying  the  quantity  times  the unit price. .  Date  Required—the  latest  date  that  the account   custodian   will   accept   delivery   of   the order is entered in this space. The account custo- dian ensures that enough time is allowed for the vendor to fill the order. The entry is August 15, 1980. .   Signature   of   Authorized   Represen- tative—the   account   custodian,   RPC   M.   R. Smithers, signs his name in the space provided to authorize   any   expenditure   from   the   group’s account.  It  is  important  to  note  again  that  the commanding   officer   actually   has   control   over any fund aboard the command and it is actually under   this   authority   that   expenditures   are authorized.   However,   the   commanding   officer normally delegates this authority to the account custodian  of  each  designated  religious  group within   the   Command   Religious   Program. Therefore,  for  the  rest  of  this  practice  account- ing  application,  it  may  be  assumed  that  each account  custodian  has  been  granted  the  author- ity  to  expend  funds  in  accordance  with  the wishes  of  each  particular  religious  group  or category.  The  membership  of  advisory  commit- tees  or  councils  will  reflect  the  opinion  of  the particular  group  or  religious  category  that  they represent; and these organizations will advise the account   custodian   in   regard   to   the   group’s desires. .   Total   Expenditure—this   is   the   total amount  of  the  Purchase  Order  and  provides  a convenient  place  for  the  chapel  fund  adminis- trator  to  initial  the  Purchase  Order  which  indi- cates  that  there  are  sufficient  funds  in  the account  to  cover  the  cost  of  the  goods  or  serv- ices.   The   entry   is   Total   Expenditure,   .00, MRS  (chapel  fund  administrator  initials). This completes the required entries for Part 1 of  a  Purchase  Order.  Some  commands  may  re- quire  that  certain  additional  information  be included  on  this  form.  However,  regardless  of the   information   that   is   required,   the   account custodian,  chapel  fund  administrator,  and  com- mand  chaplain  must  ensure  that  the  funds  do exist   for   the   merchandise   desired.   To   ensure continuity,  the  chapel  fund  administrator  will forward all Purchase Order requests to the com- mand  chaplain  for  information  and/or  approval purposes. PART  3  (GREEN  COPY).—Figure  II-4-20 illustrates  the  completed  portion  of  the  July  17 order for the medals and the August 3 Receiving Clerk  portion  acknowledging  the  receipt  of  the medals. The top half of this form is almost iden- tical  to  Part  1  in  figure  II-4-19.  The  only  dif- ference  is  that  a  Quantity  Received  column  is contained  on  Part  3.  This  column  is  inserted  so that the account custodian can enter the number of  items  received  in  the  space  provided.  This number should equal the number in the Quantity column.   The   account   custodian   counted   the medals  received  on  August  3  and  the  number 4-24