Magazines and Newspapers
For processing magazines and newspapers, simply
stamp these materials with the ship’s property stamp
when you receive them and display them for use.
MANAGING LIBRARY RESOURCES AND
SPACES
You must manage shipboard library resources
effectively. Effective library management maximizes
the use of library spaces, equipment, facilities,
collections, staff, and funds in military situations where
change is a constant factor. Planning at all levels for
library development should reflect both short- and
long-range goals, budget cycles, changes in the
activity’s mission and logistics support responsibilities,
department wide programs, and advances in
professional library technology, materials, and services.
Records and Reports
To ensure the effective use of the library staff,
library program priorities, and to develop its collections
and services, the library must have reliable data for the
analysis and evaluation of its functions and internal
controls.
Commands afloat are encouraged to require regular
management reports on operation and use of shipboard
general libraries. Basic simplified records and files for
library operations and management of library resources
include the following:
Catalogs and inventory lists of library materials
in the collection. (See chapter 9 of the General
Library Manual.)
Card shelflist of library materials (hardbound
books and audiovisual materials) constituting the
official inventory record of the library’s
collection.
Circulation records for library materials.
Records of magazines and newspapers ordered
and received.
Copies of the Naval General Library Manual,
NAVEDTRA 38021, and a file of the Naval
General Library Services News Memorandum.
Copies of stock and special order requests for
library materials.
Local ship’s library directives.
Supplies and Equipment
Supplies and equipment for general libraries are
procured from local funds available to the command.
Many general office supplies are available through the
Navy and Marine Corps supply systems and through
GSA stores stock.
Library forms (library book cards and pockets),
Department of Defense (DOD) forms, and standard
forms useful in libraries are also listed in appendix Dg
of the General Library Manual. Obtain these forms by
using the procedures in the Unabridged Navy Index of
Publication and Forms, NPFC Pub 2002, for Navy
libraries.
Obtain special library supplies and forms not in
general use (for example, labels and book repair
materials) from commercial library supply sources.
Facilities
The library should provide secure facilities for the
library’s collections, adequate space for processing and
administering the library’s resources, and pleasant and
comfortable seating, study, listening, and viewing areas
for library users.
Physical Layout of the Shipboard Library
The Department of the Navy establishes guides for
the physical layout and equipment of shipboard
libraries.
The intent is to encourage better use of
available space and promote the library as a multimedia
learning center.
Requirements for shipboard libraries for new ships
are included in General Specifications for Ships of the
U.S. Navy, NAVSEA S9 AAO-AA-SPN-010/GEN
SPEC. Details on plans for libraries of newly
constructed or converted ships are given in the
Shipboard Habitability Program, OPNAVINST
9640.1.
The Habitability Manual, N A V S E A P UB
0933-LP-005-8010, and the U.S. Navy Shipboard
Furniture Catalog, NAVSEA 0933-LP-005-5050,
include details for library planning, ship’s library layout,
and library furnishings.
SIZE OF SPACES.— Afloat library space will vary
with a ship’s type, class, and hull layout. Table 5-1
should be used as a guide for minimum standards for a
ship’s library area, seating, and shelving.
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