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CASH  IN  BANK
Sample Letter of Appointment for a Chapel Fund Account Custodian (Roman Catholic)

Religious Program Specialist 3 & 2, Module 02 Logistic Support and Financial Control
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ACCOUNTING   APPLICATION (OCTOBER) Before proceeding to the transactions for the month  of  October  (fiscal  year  1981)  a  short review and update are provided in the next few numbered  sections. 1.  Name  and  address  of  command—Naval Education  and  Training  Program  Development Center   (NAVEDTRAPRODEVCEN   or   NET- PDC),  Pensacola,  Florida  32509. 2.   Commanding   officer—Isaac   M.   Captain, CAPT,   USN. 3.   Command   chaplain   (United   Presbyte- rian)—John  P.  Jones,  CDR,  CHC,  USN, 4.  Assistant  chaplain  (Roman  Catholic)— Jerry  E.  Brown,  LT,  CHC,  USNR. 5.  Chapel  fund  administrator—Marvin  R. Smithers,  RPC,  USN. 6.   Roman   Catholic   account   custodian—a new   custodian   has   been   appointed   to   relieve RPC   Smithers   of   his   custodial   duties.   Figure II-5-88  shows  the  letter  of  appointment  for Lawrence  A.  Day,  BT1,  USN. 7.  Protestant  account  custodian—a  new custodian   has   been   appointed   to   relieve   RP2 Ship. Figure II-5-89 shows the letter of appoint- ment  for  Felicia  G.  Lane,  YN3,  USN. 8.  Fiscal  year  1981  begins  on  1  October 1980;  therefore,  the  Purchase  Order  numbers for the Roman Catholic and Protestant accounts will  start  with  C-1  (Roman  Catholic)  and  P-1 (Protestant).    Also, the  petty  cash  voucher numbers will begin with the number 1. Additional guidelines or requirements will be ex- plained as needed during the course of October’s daily   transactions.   As   mentioned   earlier,   the transactions for this month will not be explained in  as  much  detail  as  was  done  for  August  and September.  Figure  II-5-90  shows  the  completed Receipts  and  Expenditures  Record  for  this  first month  of  fiscal  year  1981.  Refer  to  this  figure for  explanation  purposes  as  the  daily  transac- tions are covered in the next sections. OCTOBER 1, 1980 The  chapel  fund  administrator,  RPC  Marvin R. Smithers, must ensure that all records are up to date to begin the new month and fiscal year. After  thoroughly  checking  the  transactions  for the  month  of  September  and  the  quarterly  and annual  Statements  of  Operations  and  Net Worth,  he  would  start  a  new  Receipts  and  Ex- penditures   Record   for   the   month   of   October. The beginning balances shown in the 10/1 entry of  figure  II-5-90  were  brought  forward  from  the Receipts   and   Expenditures   Record   for   the month  of  September  shown  in  figure  II-5-91. OCTOBER 5, 1980 Figures  II-5-92  and  II-5-93  show  the  break- down  of  the  monies  collected  for  the  Sunday services  for  the  10/5  entry  of  figure  II-5-90. OCTOBER 12, 1980 Figures  II-5-94  and  II-5-95  show  the  break- down  of  the  monies  collected  for  the  Sunday services  for  the  10/12  entry  of  figure  II-5-90. OCTOBER 14, 1980 Figure II-5-96 shows the Purchase Order and figure  II-5-97  shows  the  check  issued  for  this purchase  for  the  10/14  entry  of  figure  II-5-90. NOTE:   This   Purchase   Order   was   originally prepared   in   September.   Therefore,   it   was numbered C-89 because it was prepared in fiscal year 1980. OCTOBER 16, 1980 Figure II-5-98 shows the Purchase Order and figure  II-5-99  shows  the  check  issued  for  this purchase  for  the  10/16  entry  of  figure  II-5-90. NOTE:  This  Purchase  Order  was  also  originally prepared   in   September.   Therefore,   it   was numbered P-94 because it was prepared in fiscal year 1980. 5-49







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