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APPENDICES
A Sacred Oratorio

Religious Program Specialist 3 & 2, Module 01-Personnel Support
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APPENDIX  A RELIGIOUS MUSIC LIBRARY Establishment   and   maintenance   of   the religious  music  library  is  an  important  manage- ment   function   of   the   Religious   Program Specialist. In addition to assuring ready access to organ   and   choral   music,   (see   figure   A-l),   a properly   maintained   religious   music   library system  protects  against  loss  of  costly  materials or  reduplication  of  purchases  in  the  frequent change  of  volunteer  or  paid  music  staffs  who support  the  chapel  music  program. Materials  Required: Standard  3  x  5"  card  file  with  ample  supply of   3x5"   cards Standard   four-   or   five-drawer   file   cabinet (additional  file  cabinets  may  be  added  as required) Ample  supply  of  large  unfranked  envelopes Procedures: A.  Card  File.  The  card  file  will  be  divided into three sections to allow for a cross-reference system: 1.  An  alphabetical  card  listing  will  con- tain  the  title  and  a  series  of  numbers  which readily  identify  the  location  of  the  music.  The Roman  numeral  identifies  the  file  cabinet;  the first  Arabic  numeral  identifies  the  drawer  and the   second   Arabic   numeral   identifies   the envelope.  (Example:  1.2.—38  indicates  that  the music  listed  is  located  in  file  cabinet  number one,  drawer  two,  envelope  38.)  Only  one  title  is listed   on   each   card.   The   following   additional information  should  appear  on  each  index  card: —Date,  source  of  purchase,  and  total number  of  copies. —Cost  by  unit  (each)  and  total  cost. —For  choral  music,  indicate  intended usage  by  a  combination  of  capital letters   such   as   SATB   (Soprano, Alto,  Tenor,  Bass)  or  other  appro- priate  letters  SA,  ST,  TB,  etc.  This cues  the  choir  director  and  maxi- mizes  the  usefulness  of  the  card index. —Type  the  words  “date  used”  so  that the  music  staff  can  maintain  a record  of  utilization  of  the  music. 2.  An  alphabetical  listing  by  composer. The  numbering  system  described  above  should also be used. 3.  An  alphabetical  index  by  occasion; e.g.,  Advent,  Easter,  Epiphany,  Holy  Week, Lent,  etc.,  which  should  employ  the  numbering system  indicated  above. B.  File  Cabinets.  When  more  than  one  file cabinet is used, cabinets should be identified by Roman  numerals  I,  II,  III,  IV,  etc.  Drawers should be numbered using Arabic numerals 1, 2, 3,  4,  etc.  This  is  to  assure  ready  identification when the cross-reference index system is used. C.  Unfranked  Envelopes.  Large  unfranked envelopes should clearly identify the contents by listing  ‘the  title  in  the  upper  left-hand  corner, composer  underneath  the  title,  and  any  appro- priate  notation  regarding  the  use  of  the  music for  special  seasons  or  the  religious  calendar underneath   the   composer.   The   numbering system described above should be placed in large print  on  the  upper  right-hand  corner  of  the envelope. AA-1







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