Data Blocks L - V
(REMARKS)
A total cost limitation and the signature of
the person receiving the material must be entered
in the “REMARKS” section for SERVMART
requisitions. RP2 A. L. Ship prepared this
requisition and estimated that the total cost of
the supplies would be approximately .
Figure II-2-16 shows some of the important
“Do’s
of
MILSTRIP
requisitioning.”
Regardless of whether an ecclesiastical item is
being ordered or a SERVMART “run” is being
made, the RP should ensure that the DD Form
1348 is properly filled out. Remember, the
storekeeper in the supply department will pro-
vide assistance upon request. It is imperative
that the RP utilize this source of information
when ecclesiastical items are being procured.
INVENTORY FUNCTIONS
The term “inventory” is defined as either the
quantity of stock on hand for which stock
records are maintained; or, the function
whereby material on hand is physically inspected
and counted, and stock records are reconciled
accordingly. The RP plays a vital part in
accounting for supplies and material once they
have been procured. However, advisory
assistance for inventorying the material in the
custody of the office of the chaplain should
always be, obtained from the personnel in the
supply department.
The next few sections will be devoted to
defining certain
inventory terms; and, to
explaining some of the requirements and pro-
cedures for conducting an inventory of supplies
and material.
EQUIPAGE
Equipage is a term applied to items that are
not consumed in use, and are usually of greater
value and have a longer life than supplies. There
are two types of equipage: controlled equipage
and other equipage.
Controlled Equipage
Controlled equipage consists of items which
require increased management control due to
high cost, vulnerability to pilferage, or impor-
tance to the command’s mission. Tape
recorders,
c a l c u l a t i n g m a c h i n e s , a nd
typewriters, either manual or electric, are a few
examples of controlled equipage. The personnel
in the supply department maintain a master list,
by department, of all controlled equipage for
each command. The RP should keep accurate
records to ensure that the controlled equipage
maintained in the office of the chaplain matches
the master list maintained in the supply depart-
ment. This can be accomplished through the
maintenance of an index card file system or by
other similar methods. Figure II-2-17 illustrates
an example of the index card method of
accounting for controlled equipage. The RP
should check all the items of controlled equipage
in the index card file for the Command Religious
Program with the master list maintained in the
supply department to ensure that these two lists
reflect the same information.
Other Equipage
Other equipage consists of items which are
not controlled and are procured in the same
manner as other operating space items (con-
sumable supplies). Requests for other equipage
items are submitted directly to the supply activ-
ity as in the case of the “Candlelighter and Snuf-
fer” which was ordered from the Defense
General Supply Center, Richmond, Virginia.
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