Protestant Group The   Protestant   Advisory   Council   consulted with  Chaplain  Jones  concerning  the  various organizations  that  they  thought  should  receive donations.   Following   the   discussion   with Chaplain  Jones,  the  council  decided  to  recom- mend  to  the  commanding  officer  that  donations be  made  to  the  following  organizations  and directed  RP2  Ship,  when  authorized,  to  prepare the  Purchase  Orders  for  these  donations.  Ap- proval  was  received  and  the  Purchase  Orders were prepared on 29 September 1980. 1.  Navy  Relief  Society—figure II-5-44 shows the  Purchase  Order  for  this  transaction;  figure II-5-45  shows  the  check  issued  by  the  chapel fund  administrator  for  the  donation.  The  entry required to bring the Receipts and Expenditures Record  up  to  date  is  shown  in  figure  II-5-46. 2.   American   Red   Cross—figure   II-5-47 shows  the  Purchase  Order  for  this  transaction; figure   II-5-48   shows   the   check   issued   by   the chapel  fund  administrator  for  the  donation.  The entry  required  to  bring  the  Receipts  and  Ex- penditures  Record  up  to  date  is  shown  in  figure II-5-49. 3.  American  Bible  Society—figure  II-5-50 shows  the  Purchase  Order  for  this  transaction; figure   II-5-51   shows   the   check   issued   by   the chapel  fund  administrator  for  the  donation.  The entry  required  to  bring  the  Receipts  and  Ex- penditures  Record  up  to  date  is  shown  in  figure II-5-52. 4.   Church   World   Service-figure   II-5-53 shows  the  Purchase  Order  for  this  transaction; figure   II-5-54   shows   the   check   issued   by   the chapel  fund  administrator  for  the  donation.  The entry  required  to  bring  the  Receipts  and  Ex- penditures Record up to date is shown in figure II-5-55. 5.  World  Relief  Commission—figure  II-5-56 shows  the  Purchase  Order  for  this  transaction; figure   II-5-57   shows   the   check   issued   by   the chapel  fund  administrator  for  the  donation.  The entry  required  to penditures  Record II-5-58. bring  the  Receipts  and  Ex- up to date is shown in figure 6.   World   Vision   International—figure II-5-59 shows the Purchase Order for this trans- action;  figure  II-5-60  shows  the  check  issued  by the  chapel  fund  administrator  for  the  donation. The  entry  required  to  bring  the  Receipts  and Expenditures   Record   up   to   date   is   shown   in figure  II-5-61. CLOSING  ENTRIES (SEPTEMBER 30, 1980) It  is  time  to  make  all  the  closing  entries  for the  month  of  September.  First,  the  petty  cash fund must be replenished. Petty Cash Vouchers The  chapel  fund  administrator  must  attach all supporting invoices and receipts to each Petty Cash  Voucher  upon  surrendering  them  to  the Roman  Catholic  and  Protestant  account  custo- dians   for   payment. On   each   Petty   Cash Voucher,  the  chapel  fund  administrator  writes the  word  “Paid”  followed  by  the  date  and  the number of the check which will be used to make replenishment  to  the  chapel  fund.  Figures II-5-62,  II-5-63,  II-5-64,  and  II-5-65  show  the Petty  Cash  Vouchers  charged  to  the  Roman Catholic  and  Protestant  accounts  for  the  month of  September. Purchase Order (Part 3) Each  of  the  account  custodians  prepares  a Purchase Order for the amount that was used by their  individual  accounts.  The  Roman  Catholic account   custodian   would   prepare   a   Purchase Order  for  .84  which  is  the  amount  that  was charged  to  his  account  for  the  month.  Figure II-5-66  shows  this  Purchase  Order.  The  Protes- tant   account   custodian   would   prepare   a   Pur- chase   Order   for      which   is   the   amount that  was  charged  to  her  account  for  the  month. Figure  II-5-67  shows  this  Purchase  Order. 5-21