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Figure 5-4.Classified  Naval Letter.
Figure 5-5.Joint Letter.

Religious Program Specialist 3 & 2 Module 03 Administration
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Identification  of  Second and Succeeding Pages Memoranda For  identification  of  second  and  succeeding pages,  the  originator’s  code  and  file  or  serial number are repeated at the top of the page. They are typed in block style on the right side one inch from the top and beginning two inches from the right  edge;  or  moved  to  the  left  as  necessary  to maintain  a  one-inch  margin. The  serial  number  is  used  for  instances when a file number is not used. When neither a file  or  serial  number  is  used,  the  date  is  added below  the  originator’s  code.  This  information  is followed by a repeat of the “Subj” line as shown in  figure  5-3. Assembly of the Letter Letters  of  two  or  more  pages  are  assembled in accordance with local activity practices before they  are  presented  for  signature.  The  signature page should be tabbed to facilitate signing if they are  assembled  in  natural  order. Classified Naval Letters Figure  5-4  shows  an  example  of  a  classified naval letter. If an occasion arises where the RP is  required  to  type  a  classified  letter,  personnel in the administrative office should be consulted. VARIATIONS  OF  THE NAVAL  LETTER There  are  several  variations  to  the  basic  naval letter  that  are  frequently  used  in  the  Navy.  An example  of  a  joint  letter  is  shown  in  figure  5-5; a  multiple-address  letter  in  figure  5-6;  and  an endorsement  in  figure  5-7.  Specific  instructions on  preparing  these  variations  are  contained  in  the Department  of  the  Navy  Correspondence  Manual (SECNAVINST  5216.5). SPECIAL  TYPES  OF  NAVAL CORRESPONDENCE Besides  the  basic  naval  letter  and  its  variations, the  RP  should  be  familiar  with  other  special  types of correspondence used in the Department of the Navy.  These  additional  types  of  correspondence are  explained  in  the  following  sections. 5-9 Except as indicated in SECNAVINST 5216.5, a memorandum is prepared generally in the same manner   as   a   naval   letter.   There   are   several memorandum  formats  which  can  be  used. “ F R O M - T O ” M E M O R A N D U M . — A “From-To”   memorandum   is   normally   used   for informal  communications  between  subordinates within the same activity. It may be directed to one or  more  addressees.  The  first  page  of  a  “From- To”  memorandum  may  be  typed  on  plain  bond paper,   on   the   Department   of   the   Navy Memorandum  Form  (OPNAV  5216/144)  shown in figure 5-8, or on letterhead paper(figure 5-9). “MEMORANDUM   FOR”   MEMORAN- DUM.—The   “Memorandum   For”   memorandum is used for more formal communications between high  level  officials  such  as  the  Secretary  of Defense,  the  Secretary  of  the  Navy,  or  one  of  their executive   assistants.   The   “Memorandum   For” memorandum  is  prepared  on  letterhead  stationery as  shown  in  figure  5-10. “ 2 - W A Y    L E T T E R / M E M O ”    M E M O - RANDUM.—The “2-Way   Letter/Memo” memorandum may be used as a routine letter or as  a  “From-To”  memorandum.  It  is  typed  on  a 2-Way   Letter/Memo   Form   (OPNAV   5216/146) and   is   used   only   for   a   communication   which requires   a   reply. NOTE:   This   type   of memorandum is not generally used in the office of  the  chaplain. Speedletter A   speedletter is a form of naval correspondence  used  for  urgent  communication which  does  not  require  electrical  transmission.  Its primary   purpose   is   to   call   attention   to   the communication  so  that  it  will  be  given  priority handling   by   the   recipient.   Speedletters   are prepared  on  the  standard  Naval  Speedletter  Form (OPNAV  5216/145)  shown  in  figure  5-11. Message The   naval   message   is   used   only   when information  is  of  urgent  nature  and  must  be transmitted rapidly. A message should not be used if  the  necessary  information  can  reach  its







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