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Figure II-4-15.RECEIPTS AND EXPENDITURES RECORD (ENTRY TO BEGIN NEW MONTH)
Receipts and Expenditures Record - 14230_101

Religious Program Specialist 3 & 2, Module 02 Logistic Support and Financial Control
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on  a  Chapel  Fund  Receipt  Voucher.  An  in- dividual  voucher  should  be  filled  out  for  each service  that  is  conducted  as  soon  as  possible after the service has concluded. For the purpose of this accounting application, only two services are   conducted   at   NAVEDTRAPRODEVCEN on  Sunday.  The  Roman  Catholic  service  is  at 0900  and  the  Protestant  service  is  at  1030.  If services are held at other times during the week and donations are received, then a Chapel Fund Receipt  Voucher  must  be  filled  out.  Refer  to figures  II-4-16  and  II-4-17  for  an  example  of  a Chapel  Fund  Receipt  Voucher  for  a  Roman Catholic  and  a  Protestant  service. Roman Catholic Service The   collection   was   counted   by   two   adults and   certified   by   the   Roman   Catholic   account custodian.   The   collection   consisted   of   the following   monies: This  information  is  inserted  in  the  spaces  pro- vided  as  illustrated  in  figure  II-4-16.  The  re- mainder of the voucher is filled out as needed. A brief  explanation  of  the  remainder  of  this  form follows: l  COLLECTION—in  this  section,  the  date and  time  of  service,  religious  group  conducting the service, and the number of people in attend- ance is inserted. An usher is usually assigned the responsibility  of  counting  the  number  of  people in attendance. .   O T H E R    R E C E I P T S — i s    u s e d    f o r receipts that are not received as part of a regular worship   service   collection.   If   this   occurs,   a separate  voucher  would  have  to  be  filled  out. However,  only  one  signature  is  required  in  the “COUNTED   BY”   section   along   with   the signature  of  the  account  custodian.  The  rest  of the form is filled out as needed. For this practice application,  no  receipts  will  be  received  from sources  other  than  regular  religious  service  col- lections. .   DEPOSITED—this   section   is   filled   out when  the  funds  are  actually  taken  to  the  bank and  deposited.  The  date  of  the  deposit  and  the name  of  the  person  depositing  the  funds  are entered in the spaces provided. All funds should be deposited the next day after they are received. In this practice accounting application, this sec- tion  will  be  left  blank. l  COMMENTS—in  this  section,  any  perti- nent  comments  may  be  entered.  For  example: the chaplain who conducted the worship service may  wish  to  know  how  many  persons  received communion. Someone   would   have   been designated   to   count   the   number   of   com- municants and the information would have been inserted  in  this  space.  This  space  will  be  left blank  for  most  of  the  Chapel  Fund  Receipt Vouchers  in  this  practice  application. .  COUNTED  BY—two  adults  from  the Roman  Catholic  group  will  count  the  collection to  certify  the  amount  and  then  will  sign  in  the spaces  provided. .   CERTIFIED   BY—the   Roman   Catholic account   custodian,   RPC   Marvin   R.   Smithers, will  recount  the  collection  to  certify  that  the count  of  the  two  adults  is  correct  and  then  will sign in the space provided. Protestant Service The  collection  was  counted  by  two  adults and  certified  by  the  Protestant  account  custo- dian,   RP2   Alice   L.   Ship.   The   collection 4-20







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