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Card  Columns  30-43 (DOCUMENT  NUMBER)
Reminders for Proper Usage of MILSTRIP Requisitioning

Religious Program Specialist 3 & 2, Module 02 Logistic Support and Financial Control
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Data Blocks L - V (REMARKS) A  total  cost  limitation  and  the  signature  of the  person  receiving  the  material  must  be  entered in  the  “REMARKS”  section  for  SERVMART requisitions.   RP2   A.   L.   Ship   prepared   this requisition  and  estimated  that  the  total  cost  of the supplies would be approximately . Figure  II-2-16  shows  some  of  the  important “Do’s of MILSTRIP requisitioning.” Regardless  of  whether  an  ecclesiastical  item  is being  ordered  or  a  SERVMART  “run”  is  being made,  the  RP  should  ensure  that  the  DD  Form 1348   is   properly   filled   out.   Remember,   the storekeeper  in  the  supply  department  will  pro- vide  assistance  upon  request.  It  is  imperative that  the  RP  utilize  this  source  of  information when ecclesiastical items are being procured. INVENTORY  FUNCTIONS The term “inventory” is defined as either the quantity  of  stock  on  hand  for  which  stock records   are   maintained;   or,   the   function whereby material on hand is physically inspected and  counted,  and  stock  records  are  reconciled accordingly.   The   RP   plays   a   vital   part   in accounting  for  supplies  and  material  once  they have   been   procured.   However,   advisory assistance  for  inventorying  the  material  in  the custody  of  the  office  of  the  chaplain  should always  be,  obtained  from  the  personnel  in  the supply department. The  next  few  sections  will  be  devoted  to defining   certain inventory  terms;  and,  to explaining  some  of  the  requirements  and  pro- cedures  for  conducting  an  inventory  of  supplies and material. EQUIPAGE Equipage is a term applied to items that are not consumed in use, and are usually of greater value and have a longer life than supplies. There are  two  types  of  equipage:  controlled  equipage and  other  equipage. Controlled Equipage Controlled  equipage  consists  of  items  which require   increased   management   control   due   to high  cost,  vulnerability  to  pilferage,  or  impor- tance   to   the   command’s   mission.   Tape recorders, c a l c u l a t i n g    m a c h i n e s ,    a nd typewriters, either manual or electric, are a few examples  of  controlled  equipage.  The  personnel in the supply department maintain a master list, by   department,   of   all   controlled   equipage   for each  command.  The  RP  should  keep  accurate records  to  ensure  that  the  controlled  equipage maintained in the office of the chaplain matches the master list maintained in the supply depart- ment.   This   can   be   accomplished   through   the maintenance  of  an  index  card  file  system  or  by other similar methods. Figure II-2-17 illustrates an  example  of  the  index  card  method  of accounting   for   controlled   equipage.   The   RP should check all the items of controlled equipage in the index card file for the Command Religious Program  with  the  master  list  maintained  in  the supply department to ensure that these two lists reflect  the  same  information. Other Equipage Other  equipage  consists  of  items  which  are not   controlled   and   are   procured   in   the   same manner   as   other   operating   space   items   (con- sumable  supplies).  Requests  for  other  equipage items are submitted directly to the supply activ- ity as in the case of the “Candlelighter and Snuf- fer”    which  was  ordered  from  the  Defense General  Supply  Center,  Richmond,  Virginia. 2-27







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