maintained. All items or material containing
personal information should be safeguarded
against unauthorized disclosure. This includes
but is not limited to:
Interview records
Appointment calendars
Check-in cards
Appointment cards
Record lists
Telephone lists
Correspondence
“Privileged Communication” is information
which results from a special relationship between
individuals and chaplains such as that of con-
fessor and penitent or pastoral counselor
and counselee. This type of communication is
exempted by law from mandatory disclosure and
applies to both the chaplain and the RP.
The following precautions must be adhered
to when you are dealing with personal back-
ground information:
All personal information must be treated
as “For Official Use Only” in accordance with
SECNAVINST 5570.2 series.
All such personal information must be
stored in locked metal filing cabinets or kept
under lock and key.
Unauthorized personnel should not be
permitted access to manual files or records
which contain personal data. Only persons who
“need-to-know” shall have access to informa-
tion relating to personal data.
Procedures for disclosing personal
information to third parties must comply with
referenced instructions and be approved by the
command chaplain.
Procedures for retention and dis-
posal of records containing personal data must
comply with applicable instructions and must be
approved by the command chaplain.
The Privacy Act of 1974, SECNAVINST
5211.5B, and the Manual for Courts-Martial
apply to the subjects of confidentiality and
privileged information. Refer to these publica-
tions for more detailed information.
SCREENING ENLISTED
SERVICE RECORDS
The RP will occasionally be required to
review enlisted service records for information
specified by the chaplain. The RP should be
aware that the enlisted service record is the
official history of a person’s naval career. The
enlisted service record is the property of the
Navy and NOT the individual. It must be safe-
guarded against loss and against access by
unauthorized persons. Service record entries are
made only by those given such authority by the
commanding officer.
The Enlisted Service Record, NAVPERS
1070/600, consists of a flat-type folder with
pages 1 through 15 filed on the right-hand side in
numerical sequence with the lowest numbered
page on the bottom. (See figure 5-2.) For
administrative convenience, frequently used
pages may be placed on top provided they are
properly arranged prior to transferor closing the
record. Due to the volume of entries, certain
pages of the service record may require addi-
tional or continuation pages. These pages are
provided with a box alongside the page number
for numbering the pages in consecutive order.
Other official or unofficial papers concern-
ing the member, which are required for the
member’s record or for safekeeping, are filed
on the left-hand side of the folder. Records
of personnel who have reenlisted subsequent
to 1 January 1970 have a separator. Career
Performance Data, NAVPERS 1070/617, in-
serted in the left-hand side. A reproduced and
certified copy of the Enlisted Performance
Record, Page 9, from the prior enlistment;
copies of DD Forms 214; all performance
evaluations; commendations; and awards cor-
respondence from both the prior and current
enlistment are filed beneath the separator. All
other official and unofficial papers are filed
5-3
