MEMORANDUM FOR (INSERT NAME OF APPOINTEE)
Subj: APPOINTMENT AS DESIGNATED FAITH GROUP REPRESENTATIVE
Ref: (a) SECNAVINST 7010.6
1. You are hereby appointed as the designated faith group representative for the (insert name of faith group)
religious offering fund (ROF) subaccount.
2. Reference (a) provides guidance on the exercise of your assigned duties. (Insert name), the ROF custodian,
and I stand ready to assist you at all times.
ROF Audit Board
Figure 4-5.Sample appointment letter for a designated faith group representative.
The persons you select for this task can be members
of a volunteer subgroup of the combined volunteer
program we talked-about in the introduction to this
training manual (TRAMAN). You should not feel
awkward about asking senior officer or enlisted
personnel to help. You will likely find out that nearly
all persons you ask will be eager to help.
According to SECNAVINST 7010.6, you or another
person appointed as ROF custodian should make sure
the persons you select to count each collection are two
unrelated adults. Your volunteers can be active duty
members or any qualified persons over the age of 18.
Be aware, however, that SECNAVINST 7010.6 does not
permit the proof of receipts by relatives or the initial
count to be made by the person appointed as ROF
SUPERVISING VOLUNTEERS WHO COUNT
ROF RECEIPTS. An RP must be present to help
counters with technical questions in the proper
procedures of counting, recording, double-checking,
filling out deposit slips, and securing the receipts safely.
See to it that your volunteers have the tools to do their
job such as a printing calculator with tapes, pens,
pencils, erasers, envelops, a locking moneybag, and the
important offering receipt. (Fig. 4-6 shows an example
of an ROF offering receipt.) Make certain you are in the
same room with both money and counters until you have
completed and secured the deposit. Be cautious and use
good common sense.
Do not allow any obstruction
between you and the counters until they have completed
the counting and handed you the envelopes containing
receipts for safekeeping. Be sure to give a copy of each
deposit slip to the RP supervisor.
SAFEGUARDING MONEY. Safeguarding
ROF money involves proper storage and transport of
funds to the bank. The volunteer counters must seal and
sign the receipt envelope to safeguard ROF money. You
should then lock the moneybag and put it in a safe,
spinning the combination dial at least four
rotationsask the volunteer counters to watch you do
this. In most situations, it will be unsuitable and
unnecessary for you to take the counted receipts to the
bank after each services count. As a minimum level of
protection, however, you should have a safe, some
locking deposit bags, and a key drop box for the bag