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Religious  Program  Specialist
Religious  offering  fund  offering  receipt

Religious Program Specialist 3 - Pastoral training manuals for Navy Chaplains
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7010 code  00 (Date) MEMORANDUM FOR (INSERT NAME OF APPOINTEE) Subj:  APPOINTMENT  AS  DESIGNATED  FAITH  GROUP  REPRESENTATIVE Ref:  (a)  SECNAVINST  7010.6 1. You are hereby appointed as the designated faith group representative for the (insert name of faith group) religious  offering  fund  (ROF)  subaccount. 2. Reference (a) provides guidance on the exercise of your assigned duties. (Insert name), the ROF custodian, and I stand ready to assist you at all times. (Command Chaplain) copy  to: ROF Audit Board ROF  Custodian Figure 4-5.—Sample appointment letter for a designated faith group representative. The persons you select for this task can be members of  a  volunteer  subgroup  of  the  combined  volunteer program we talked-about in the introduction to this training  manual  (TRAMAN).  You  should  not  feel awkward   about   asking   senior   officer   or   enlisted personnel  to  help.  You  will  likely  find  out  that  nearly all persons you ask will be eager to help. According to SECNAVINST 7010.6, you or another person appointed as ROF custodian should make sure the persons you select to count each collection are two unrelated adults. Your volunteers can be active duty members  or  any  qualified  persons  over  the  age  of  18. Be aware, however, that SECNAVINST 7010.6 does not permit the proof of receipts by relatives or the initial count  to  be  made  by  the  person  appointed  as  ROF custodian. SUPERVISING VOLUNTEERS WHO COUNT ROF RECEIPTS.— An RP must be present to help counters   with   technical   questions   in   the   proper procedures  of  counting,  recording,  double-checking, filling out deposit slips, and securing the receipts safely. See to it that your volunteers have the tools to do their job  such  as  a  printing  calculator  with  tapes,  pens, pencils,  erasers,  envelops,  a  locking  moneybag,  and  the important offering receipt. (Fig. 4-6 shows an example of an ROF offering receipt.) Make certain you are in the same room with both money and counters until you have completed and secured the deposit. Be cautious and use good common sense. Do not allow any obstruction between you and the counters until they have completed the counting and handed you the envelopes containing receipts for safekeeping. Be sure to give a copy of each deposit slip to the RP supervisor. SAFEGUARDING   MONEY.—   Safeguarding ROF money involves proper storage and transport of funds to the bank. The volunteer counters must seal and sign the receipt envelope to safeguard ROF money. You should then lock the moneybag and put it in a safe, spinning   the   combination   dial   at   least   four rotations—ask the volunteer counters to watch you do this.  In  most  situations,  it  will  be  unsuitable  and unnecessary for you to take the counted receipts to the bank after each service’s count. As a minimum level of protection,  however,  you  should  have  a  safe,  some locking deposit bags, and a key drop box for the bag 4-6







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