You are in charge of your desk. This means you are
in charge of keeping your own desk in a neat and orderly
fashion. Your own preference and the kind of work you
are assigned will often govern how you choose to
arrange your desk. In any case, you should try to have
an orderly plan, use sound organizational procedures,
and apply the following general principles:
l Use shallow trays or drawers to store pencils,
erasers, paper clips, and other small articles.
l Use slanted stationery trays in upper desk
drawers to separate different types of stationery.
. If you use carbon paper, keep carbon papers in
their original boxes to keep them from curling or soiling
l Store correcting fluids in a supply cabinet.
. Keep personal belongings in a separate drawer of
l Clear your desk at the end of the day and close
all desk drawers tightly.
. Keep classified materials in designated spaces
rather than in your desk.
As stated previously, the appearance of your desk
contributes to the immediate and lasting impression
your office makes on the individuals who visit the RMF.
In the RMF, the arrangement of office spaces can
contribute signiticantly to the morale of the persons who
work in these spaces and the individuals who seek
assistance in the office of the chaplain.
An ideal office arrangement should reflect the
l Plan an arrangement that not only is convenient
but also looks orderly and uncluttered. Keep things as
simple and neat as possible.
l Arrange desks so that lighting is sufficient but
persons do not have to face the light.
l Seat RPs so they can see visitors entering the
office spaces. Anyone in the office should be in a
position to see and assist a visitor.
. Adjust chairs so the feet of typists rest firmly on
the floor and so that chair seats are 12 inches below the
base of typewriters or computer keyboards.
. Proper ventilation is very important. Keeping
people away from strong drafts may reduce illness
. Have sufficient working space to move about.
l Use a copyholder to help reduce eyestrain for
l Filing cabinets should be separated from office
. Have bookcases and special shelves for books,
magazines, and pamphlets to keep them from taking up
workspace on tables and desks.
l Keep unfinished work in a tray for that purpose
(if the work is unclassified). Consult your supervisor as
to whether you should leave your work on top of or
inside your desk at the end of the workday.
l If you have the opportunity to arrange the office
furniture, think and plan ahead before you start moving
l Arrange equipment for routine work so that the
work will flow in one direction and not crisscross the
l Place tables and counters conveniently for
handling supplies or assembling papers. Place files
where they are handy for those who use them but where
they are also separated as much as possible from the
general office traffic.
l Arrange a quiet, private spot for interviews.
Remember, orderliness and good appearance are the
rules in any
office, yet do not allow an obsessive
appearance to interfere with important
importantly, remember the best office
arrangement is the one that most effectively simplifies
In addition to the appearance of your desk and the
arrangement of your office spaces, your efforts to store
your materials, supplies, and gear correctly will
contribute to the atmosphere of your office.