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LOCATION OF SPACES

Religious Program Specialist 3 - Pastoral training manuals for Navy Chaplains
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Magazines  and  Newspapers For processing magazines and newspapers, simply stamp  these  materials  with  the  ship’s  property  stamp when you receive them and display them for use. MANAGING  LIBRARY  RESOURCES  AND SPACES You  must  manage  shipboard  library  resources effectively. Effective library management maximizes the  use  of  library  spaces,  equipment,  facilities, collections,  staff,  and  funds  in  military  situations  where change is a constant factor. Planning at all levels for library  development  should  reflect  both  short-  and long-range  goals,  budget  cycles,  changes  in  the activity’s mission and logistics support responsibilities, department   wide   programs,   and   advances   in professional  library  technology,  materials,  and  services. Records and Reports To  ensure  the  effective  use  of  the  library  staff, library  program  priorities,  and  to  develop  its  collections and services, the library must have reliable data for the analysis and evaluation of its functions and internal controls. Commands afloat are encouraged to require regular management  reports  on  operation  and  use  of  shipboard general  libraries.  Basic  simplified  records  and  files  for library  operations  and  management  of  library  resources include  the  following: Catalogs and inventory lists of library materials in the collection. (See chapter 9 of the General Library  Manual.) Card shelflist of library materials (hardbound books and audiovisual materials) constituting the official   inventory   record   of   the   library’s collection. Circulation  records  for  library  materials. Records  of  magazines  and  newspapers  ordered and  received. Copies of the Naval General Library Manual, NAVEDTRA  38021,  and  a  file  of  the  Naval General Library Services News Memorandum. Copies of stock and special order requests for library  materials. Local ship’s library directives. Supplies  and  Equipment Supplies  and  equipment  for  general  libraries  are procured from local funds available to the command. Many general office supplies are available through the Navy  and  Marine  Corps  supply  systems  and  through GSA stores stock. Library forms (library book cards and pockets), Department of Defense (DOD) forms, and standard forms useful in libraries are also listed in appendix Dg of the General Library Manual.  Obtain these forms by using the procedures in the  Unabridged Navy Index of Publication  and  Forms,  NPFC  Pub  2002,  for  Navy libraries. Obtain special library supplies and forms not in general  use  (for  example,  labels  and  book  repair materials) from commercial library supply sources. Facilities The library should provide secure facilities for the library’s collections, adequate space for processing and administering  the  library’s  resources,  and  pleasant  and comfortable  seating,  study,  listening,  and  viewing  areas for library users. Physical Layout of the Shipboard Library The Department of the Navy establishes guides for the  physical  layout  and  equipment  of  shipboard libraries. The  intent  is  to  encourage  better  use  of available space and promote the library as a multimedia learning center. Requirements  for  shipboard  libraries  for  new  ships are included in  General Specifications for Ships of the U.S.  Navy,  NAVSEA   S9   AAO-AA-SPN-010/GEN SPEC.  Details  on  plans  for  libraries  of  newly constructed  or  converted  ships  are  given  in  the Shipboard  Habitability  Program,   OPNAVINST 9640.1. The  Habitability   Manual,   N A V S E A P UB 0933-LP-005-8010,  and  the  U.S.  Navy  Shipboard Furniture  Catalog,   NAVSEA   0933-LP-005-5050, include details for library planning, ship’s library layout, and library furnishings. SIZE OF SPACES.— Afloat library space will vary with a ship’s type, class, and hull layout. Table 5-1 should be used as a guide for minimum standards for a ship’s library area, seating, and shelving. 5-16







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