available. If no reserve is registered, the book is
placed in its proper place on the shelf.
RESERVE BOOKS. The important service of
reserving for a prospective reader a book that is on
loan to another person can be done with relative ease.
On a 3-inch by 5-inch card, note the author and title
of the book requesters name, rank and division; and
date of the request. Locate the book card for the
reserved book in the circulation file and attach the
request card to the book card with a paper clip. When
the requested book is returned, its reserve status will
be readily evident upon locating the book card. Notify
the requester that the book is now available.
RENEWAL. When a borrower wishes to
extend the loan period for a book, the library
assistant first makes sure no one has reserved the
book in question. Books on reserve should not be
renewed, When no reserve is on file, the borrower
fills in the book card again-name, rank, division-and
the library assistant stamps a new due date on the
card and the book pocket. The assistant then files the
book card under the new due date.
For circulating paperback books, you might
recommend a take one, leave one system. Before an
extended deployment, your ship can request a special
issue of paperbacks through CNET. This will provide
enough stock of paperback books for exchange during
A shipboard library should be equipped to loan
other types of materials such as back issues of
magazines and newspapers and some types of tapes.
The circulation policy will depend on the type and
currency of these materials.
Magazines and newspapers are not checked out, but
are for use in the library. However, back issues of
magazines may be loaned if suitable arrangements
are made. To arrange this, prepare a card, as shown
in figure 5-5, to identify the magazine. This type of
card may also be used for other nonbook materials.
Have the borrower print his or her name, rank, and
division on the card. Stamp the card and front cover
of the magazine with the due date and file the book
card behind the date due in the circulation file. Loan
periods for magazines should not exceed 1 week.
Figure 5-5.Check-out card for magazines and
other nonbook materials.
TAPES. Tapes borrowed solely for use in the
library may simply be logged in and out. The tape log
should list the tape number, name, rank, and division
of the borrower and date and time borrowed. When
the borrower returns the tape, the library assistant
logs the time in and refiles the tape in the cabinet
according to its number.
Tapes borrowed for use in other spaces aboard
ship are checked out as books. The borrower should
print name, rank and division on the tape card The
library assistant stamps the date due (day, month,
year) on the card and files it in the circulation file
alphabetically by performer behind the date due. The
loan period for tapes should not exceed 3 days. Check-
in for tapes is handled the same as for a book except
the library assistant replaces the card in the card file
in the tape cabinet.
Interlibrary Loan Policies
You should understand interlibrary loan policies
and procedures. Interlibrary loan is a borrowing
procedure your library can use to borrow materials
from other libraries. This procedure enables the
shipboard library to meet the needs of library patrons
who have serious research and study needs that
cannot be met from the librarys existing collection or
The Interlibrary Loan and Photocopy Request,
Standard Form 162, must be used for interlibrary
transactions. These forms are available in General