The spaces in RMFs are used for a multitude of
religious, command, and civic functions during normal
duty hours, in the evenings, and on weekends. One of
your most important responsibilities will be to make
sure there are no scheduling conflicts.
Only one person in the RMF should manage the
activity calendar. This person should be the only one to
make changes to the activity schedule. For the sake of
accuracy, the person who has this responsibility should
make each change in schedule on the activity calendar
immediately upon being notified of the change.
Just as only one person should manage the activity
calendar, only one activity calendar, such as the one
shown in figure 6-2, should be prepared and maintained.
A good practice is to have an activity calendar for the
current month and one each for the following 2 months.
Remember, the chaplains office may be notified of
scheduled meetings, ceremonies, and other activities
several months in advance. This is particularly true if
your RMF handles wedding ceremonies that may be
scheduled up to a year in advance.
Keeping track of all scheduled events in an RMF is
a big job. For an effective activity calendar, each entry
you make for a scheduled event should include the
following four elements:
1. Time of the event
2. Description of the event
3. Place or location of the event
4. Person (name and phone number) coordinating
When entering events in the activity calendar, be
aware that you will need more information for some
events than for others. For example, in the case of
routinely occurring events, such as weekly religious
services, you will not need the depth of information,
such as the name and phone number of the person
coordinating the event, as you would for a wedding that
is scheduled to take place in the RMF the following
At the beginning of each month, give a copy of the
activity calendar to the command chaplain and chapel
staff. Be aware that the commander or commanding
officer (CO) and executive officer (XO) or chief of staff
may also need copies. Since the CRP is the overall
responsibility of these officials, the chaplain should
keep them informed of the activities occurring in the
Privileged communication is a legal term defined as
a special relationship involving a spoken or written
communication between two or more persons. This
relationship seals the counselor or confessor from
releasing any information derived from the privileged
communication. You refer to the person protected as the
counselee or penitent.
occurs between a counselee or penitent and a clergyman
or clergywoman, chaplain, minister, priest, or rabbi and,
by extension, an RP.
Some examples of situations in which you, the RP,
would be bound by privileged communication are
presented in the following cases:
. You are in the berthing area when a service
member approaches you for the purpose of having you
relay details to a chaplain concerning a personal
. A shipmate solicits you at your quarters
specifically so you can relay facts concerning a personal
problem to one of the chaplains.
. A shipmate approaches you, explains a personal
problem, and asks you whether you feel he should see a
l A shipmate approaches you, tells you about a
personal problem and his intention to see a chaplain, and
asks if you could help him get an earlier appointment.
. A friend confronts you concerning a personal
dilemma and asks you to recommend someone to whom
she can turn.
In all these cases, you are in a situation that involves
communication is confidential if it is made to a chaplain
in the chaplains capacity as a spiritual adviser or to an
RP in the RPs official capacity. Because it is
confidential, a privileged communication is not
intended to be disclosed to third persons other than those
to whom the person has given his or her explicit
This privilege may be claimed by the
person, by the guardian or conservator, or by a personal
representative if the person is deceased. The chaplain
or RP who receives the communication may also claim
the privilege on behalf of the person. The authority of
the chaplain or RP to do so is presumed in the absence
of evidence to the contrary.
Obviously, you must use care and control whenever
a person seeks your counsel on a personal matter.